Job Summary

We are currently looking for an Office Admin to work together and replace our current colleague during the maternity leave. This is a full-time position on a determined period (min. 2 years) yet with a possibility for a long-term collaboration due to the office’s growth. Our ideal future colleague is an outgoing and proactive person, able to perform multiple tasks effectively.

As an Office Admin, you will:

  • Collaborate mainly with the management and Finance, HR and IT Departments
  • Elaborate some of the employees’ documentation (labor medicine files, usual employees files and certificates)
  • Gather the above documentation in folders and keep track on the files in an electronic register
  • Record working hours and other data about each employee
  • Track employee absences and record details about personal days, sick leave, vacation days etc.
  • Keep the communication with the external stakeholders of the office in Bucharest (services providers, equipment ordering, etc.)
  • Making sure the office equipment is maintained as needed
  • Organize business trips when necessary (transport booking, accommodation reservations, daily agenda for visitors etc.)
  • Perform general office duties

Your profile:

  • BSc degree in Economics, Business Administration or any related field
  • Excellent written and spoken English skills (at least a B2 level)
  • Advanced knowledge of MS Office applications (Word, Excel, PowerPoint)
  • Attention to details
  • Organization, planning and problem-solving skills
  • Team player with the capability to work in a dynamic and international environment
  • Minimum experience on a similar position will be considered an advantage

What we offer:

  • Great professional and personal development
  • An international work environment
  • An amazing and young team of science enthusiasts
  • Flexible working hours in the limits of a full-time job
  • Private health insurance covering a variety of medical centers and investigations
  • Birthday gift

About MDPI:

A pioneer in scholarly Open Access publishing, MDPI has supported academic communities since 1996. Our mission is to foster open scientific exchange in all forms, across all disciplines. We operate more than 300 diverse, peer-reviewed, Open Access journals supported by over 35,500 academic editors. We serve scholars from around the world to ensure the latest research is openly and broadly available.

MDPI is headquartered in Basel, Switzerland, with additional offices in Europe, Asia and North America (Canada). We are committed to ensuring that high quality research is made available as quickly as possible. We also support sustainability projects as key themes in many journals, as well as through the MDPI Sustainability Foundation.

MDPI Romania was opened in 2019 with a first office and headquarters in Cluj-Napoca. Its impressive growth has led to the inauguration of a second office, in Bucharest, in late 2020. With a growing team of over 400 young people, we’re witnessing a continuous development both of our people and services.

Or, know someone who would be a perfect fit? Let them know!

Cluj Office

Strada Avram Iancu 454
407280 Florești Directions +40 364 150 134 View page

Our People

We are a young and dynamic team, sharing common interests and open-minded personalities. We are able to learn from each of our different traits and fields of expertise and, together, support the scientific community by publishing the latest research in high-quality open access sources.