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Job Summary

We are currently looking for an Office Assistant to help with various office duties and logistics matters in Cluj, Romania. Our ideal colleague is a dynamic, active and outgoing person willing to offer support and strengthen our administrative department.

As an Office Admin, you will:

  • Collaborate mainly with the management and Finance, HR and IT Departments
  • Keep the communication with the external stakeholders of the office Cluj (services providers, equipment ordering, etc.)
  • Organize business trips (transport booking, accommodation logistics, daily agenda for visitors, needed documents etc.)
  • Record working hours of employees
  • Track employee absences and record details about personal days, sick leave, vacation days etc.
  • Prepare monthly and weekly reports and other reports as needed
  • Perform general office duties

Your profile:

  • BSc degree in Economics, Business Administration or any related field
  • Excellent written and spoken English skills (at least a B2 level)
  • Advanced knowledge of MS Office applications (Word, Excel, PowerPoint)
  • Attention to details
  • Organization, planning and problem-solving skills
  • Team player with the capability to work in a dynamic and international environment
  • Driving license (B category) is considered an advantage
  • Previous experience in a similar role is not required yet it is considered a plus

What we offer:

  • Great professional and personal development
  • An international work environment
  • An amazing and young team of science enthusiasts
  • Flexible working hours in the limits of a full-time job
  • Private health insurance covering a variety of medical centers and investigations
  • Meal tickets
  • Gifts on special occasions

About MDPI:

A pioneer in scholarly Open Access publishing, MDPI has supported academic communities since 1996. Our mission is to foster open scientific exchange in all forms, across all disciplines. We operate more than 300 diverse, peer-reviewed, Open Access journals supported by over 35,500 academic editors. We serve scholars from around the world to ensure the latest research is openly and broadly available.

MDPI is headquartered in Basel, Switzerland, with additional offices in Europe, Asia and North America (Canada). We are committed to ensuring that high quality research is made available as quickly as possible. We also support sustainability projects as key themes in many journals, as well as through the MDPI Sustainability Foundation.

MDPI Romania was opened in 2019 with a first office and headquarters in Cluj-Napoca. Its impressive growth has led to the inauguration of a second office, in Bucharest, in late 2020. With a growing team of over 400 young people, we’re witnessing a continuous development both of our people and services.

Or, know someone who would be a perfect fit? Let them know!

Cluj Office

Strada Avram Iancu 454
407280 Florești Directions hr-romania@mdpi.com +40 364 150 134 View page

Our Team

We are a young and dynamic team, sharing common interests and open-minded personalities. We are able to learn from each of our different traits and fields of expertise and, together, support the scientific community by publishing the latest research in high-quality open access sources.