Conference Producer / Conference Marketing Specialist

Job summary

You will oversee all aspects of events, from concept to execution, ensuring timelines are met, and that each event exceeds expectations. For virtual events, you will be responsible for both production and marketing; for in-person events, you will be responsible for either production or marketing. You can let us know your preference during the interview for Conference Production or Conference Marketing Specialist role.

Our job openings for Conference Producer / Conference Marketing Specialist in Romania are full-time, office-based positions, in Cluj-Napoca.

Job description:

Production tasks:

Market Research: Conduct in-depth research on market trends, competitor landscapes, and industry challenges;
Value proposition Creation: Discuss valid topics with the chair and write an delivering event briefs for the marketing and editorial teams;
Conference agenda curation: Coordinate with chair and session chairs to select the oral and poster presentation candidates, schedule the presentation timing for all slots;
Stakeholder Engagement: Establish relationships with key stakeholders, including chair, session chairs, speakers to create advocacy for our events ;
Website Management: Keep event websites updated with the latest information, speakers, partners, and sessions;
Budget Preparation and Tracking: Prepare budget forecast before the event, and update the budget regularly to check the potential profit and loss;
Customer Service: Provide exceptional service to partners, speakers, and stakeholders, resolving issues promptly;
Milestone Tracking: Monitor and track progress to ensure KPIs and event targets are achieved;
Team Coordination: Coordinate with editorial team, marketing team, live session teams;
Editorial progress monitor: Work closely with the editorial team on abstract processing and with production teams on abstract book preparation;
Oversee live streaming of virtual events to ensure the smooth operation of the live sessions;
Onsite Delivery: Lead the creation and delivery of event briefs for on-site delivery, ensuring exceptional on-site execution of the conferences to meet customer expectations;

Marketing tasks:

Marketing strategy creation: Ensure maximum outreach to target markets and promote the conference through various channels
Conference collateral materials creation: draft copies for brochure, banners, sponsorship prospectus;
Marketing Copywriting: Create promotional copy for marketing channels, including Email campaigns, SM posts, Media partners and editorial needs.
SEO marketing: Improve the website ranking and increase the website traffic;
Sponsorship marketing: Secure partners and coordinate their participation and sponsorship;
Content Development: Create content for conference sessions, interviews, and speaker/host scripts by collaborating with internal and external stakeholders;
Marketing campaigns progress tracking: Monitor and track progress to ensure the timely execution of all marketing schedules;
Post-Event Analysis: Conduct evaluations and prepare detailed reports highlighting event outcomes.

Other tasks:

Recognize work processes and/or outcomes that are negatively impacting the project; owns the issue and takes action to address deficiencies by identifying resolutions and notifying the appropriate manager.

Requirements

A Master's or PhD degree in any subject;
Experience in conference industry is preferred
Are curious about people and love to speak, build and nurture relations;
Capable of handling multiple projects, and articulate common objectives for the teams to follow.
Excellent online call etiquette and written communication skills
International travel and confidence in face-to-face networking
Proven ability to work well in a team but also initiative to work on your own

About MDPI

A pioneer in scholarly Open Access publishing, MDPI has supported academic communities since 1996. Our mission is to foster open scientific exchange in all forms, across all disciplines. We operate more than 300 diverse, peer-reviewed, Open Access journals supported by over 35,500 academic editors. We serve scholars from around the world to ensure the latest research is openly and broadly available.

MDPI is headquartered in Basel, Switzerland, with additional offices in Europe, Asia and North America (Canada). We are committed to ensuring that high quality research is made available as quickly as possible. We also support sustainability projects as key themes in many journals, as well as through the MDPI Sustainability Foundation.

MDPI Romania was opened in 2019 with a first office and headquarters in Cluj-Napoca. Its impressive growth has led to the inauguration of a second office, in Bucharest, in late 2020. With a growing team of over 400 young people, we’re witnessing a continuous development both of our people and services.