About the role

The Finance Project Analyst position is responsible for the operational delivery of financial data, reporting, and tracking processes within the Finance Projects function. The role prepares and maintains financial datasets used across publishing agreement reporting, institutional partnership workflows, invoicing processes, and ad-hoc analysis. The Analyst works closely with the Finance Project Manager (FPM) and relevant cross-functional teams to ensure financial outputs are accurate, timely, and well-documented.

This role combines analytical responsibilities with coordination across finance and system-related processes, supporting data analysis and reporting workflows.

Key Responsibilities:

Deal & Partnership Finance

• Prepare and validate financial and usage datasets supporting institutional agreement reporting, publishing partner settlements, periodic financial reporting, and ad-hoc financial analysis.

• Support pre-agreement analysis by preparing compliance checks, revenue baseline datasets, and proposal inputs under the direction of the FPM.

• Support post-agreement financial tracking for institutional agreements through KPI dataset preparation and performance reporting.

Billing Rules & Finance Logic

• Maintain structured contract terms tracking for publishing and institutional agreements, ensuring contract terms are documented, validated, and exceptions flagged.

• Support the migration of contract terms data into system-based processes enabling automation and centralised invoice platform implementation.

• Prepare and validate financial communication outputs per contractual payment arrangement and publishing model, in line with the framework defined by the FPM.

Finance Systems & Reporting

• Support the centralised invoice platform at the operational level: data preparation, testing support, and issue logging across implementation phases.

• Maintain and monitor the invoice distribution and related control processes, ensuring secure delivery procedures are followed and exceptions are escalated.

• Support the preparation of quarterly financial reporting and payment calculation workflows for publishing agreements, coordinating inputs from relevant teams.

• Support contract performance analysis by maintaining partner-level financial tracking files and preparing the datasets underpinning partner financial reporting.

Team & Documentation

• Coordinate and guide junior team members on financial data preparation and reporting tasks.

• Document financial workflows, reporting processes, and data preparation procedures to ensure continuity and institutional knowledge retention.

• Maintain a high standard of data accuracy and escalate issues when identified.

Skills, qualifications and experience:

• Bachelor's or Master's degree in Finance, Economics, Business Administration, or a related field.

• Relevant certifications (e.g., Power BI, Advanced Excel, Basic SQL) are considered a plus.

• Minimum of 2 years of experience in financial data preparation, financial reporting, and cross-functional coordination.

• Excellent written and verbal communication skills in English.

• Advanced proficiency in Microsoft Excel, with experience in data analysis, reporting, and data management.

• Demonstrated experience in financial reporting, KPI analysis, and performance measurement.

• Familiarity with ERP systems or other financial software is considered an asset.

• Experience using data visualization tools such as Power BI or equivalent platforms.

• Experience supporting system testing activities and issue resolution.

• High level of attention to detail and commitment to accuracy.

• Well-organized, structured, and process-driven approach to work.

• Strong analytical skills with the ability to interpret financial and operational data to support decision-making.

• Ability to collaborate effectively with cross-functional teams, including Finance, IT, and Data functions.

• Self-motivated, proactive, and dependable, with the ability to take ownership of tasks and deliver results.

About MDPI

Headquartered in Switzerland, MDPI is a fully Open Access publisher with a portfolio of more than 500 journals across all scientific disciplines. To date, MDPI has published the works of over 4.5 million researchers, collaborating with an extensive network of academic institutions and scientific societies worldwide. Above all, MDPI is committed to ensuring that high-quality research is freely accessible to readers across the globe.